Demystifying Board Management Software Pricing: A Comprehensive Guide for Effective Decision-Making

Estimated reading time: 4 minutes

Today there is a large offer in the field of implementing a virtual meeting portal, namely, a wide range of software developers. Therefore, it is quite difficult to choose a high-quality platform that will simultaneously meet the price-quality ratio and help solve all the client’s tasks.

Each virtual meeting room will be designed and arranged specifically for the needs and capabilities of the customer. That’s why customers are advised to check board management software pricing first and select the functional package that will be useful in their job. 

Virtual Meeting Rooms and Billing: the Current State of the Art

Before we consider the pricing of the services offered, let’s first understand the concept of virtual board software. Its main task is to optimize the methods of holding meetings and conferences, increase team efficiency, and ensure an adequate level of information protection, including file transfer.

Such portals encourage companies to more actively support paperless meeting solutions, which affects both the economic and environmental factors and improves the company’s image in the eyes of society as a whole. 

Modern virtual space developers are guided by several core values: customer safety and comfort, as well as a personalized approach to each company. Therefore, the pricing policy will depend on many factors, one of which will be the richness of the functional package that the client needs.

For example, consider the offer of two modern developers of virtual portals. The first of them, iDeals Board, is quite popular in the service market and offers three packages with different pricing. Among them is the PRO package (1 project, 5 administrators, and an unlimited number of users), which will cost a company from $460 per month. While a lesser-known developer Board Management has set the following pricing: for the Medium package with 20 participants, 20 GB of storage, and email support, a customer has to pay $199. 

Although the price of the first operator’s services is higher, it offers a larger set of basic tools, round-the-clock support, 8 levels of permissions for documents, and more. Therefore, the client must decide which factor – pricing or functionality – will be more important.

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What Determines the Pricing of Meeting Software?

Many factors influence the pricing of board management software. These include:

• The recognition of the company. The more popular the company is, the more expensive its service can be.
• Levels of security and data protection. If the board portal uses many precautions to protect client information, this also has a significant impact on pricing. 
• Functional package for work. The more additional tools for work, the higher the price can be.
• The speed of the company’s technical support.
• Formats of documents that can be worked with in the system, etc. 

In particular, the price of a virtual boardroom package varies significantly depending on how much GB will be freely available, how many participants can be administrators, and how many projects will use the software.

Some developers increase the price of the software for each feature, for each new user or subscription. Therefore, the larger the team that will work in the virtual space or the more tools the company plans to use, the higher the total amount of write-offs will be each month.

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The Main Rules on How to Choose Effective Software at the Best Price

The right choice of a platform among all the companies represented plays a major role in the process of integration and competent transition to the new board portal software. After all, a company that chooses the first random platform to create a virtual workspace risks making a mistake and failing to fulfill any of its tasks and meet any expectations. 

We offer a list of the main factors to consider when looking for and choosing a platform for virtual meetings:

1. Assess the current state of affairs of the company, and identify problems in the organization of the workflow that need to be improved. 
2. Make a list of tasks and factors that should improve the implementation of the virtual platform. This will help you select a virtual portal for online board meetings that meets the clear expectations and desires of the management. 
3. Read reviews of virtual boardrooms on specialized portals. This will help you to identify the main advantages and disadvantages of each developer and analyze both the main characteristics and their pricing policy.
4. Take the risk to try the demo version before purchasing the main format. After all, the main task of the demo mode of virtual betting shops is to show the internal content of the platform to customers so that you can make the right decision with confidence. 
5. Pay attention to security factors. Investigate what systems the company uses to protect customer information. If the pricing policy of such a developer is high and the quality of protection is rather low, it is better to look for other options.

If the chosen virtual meeting software developer meets all the client’s expectations and can effectively improve the conference process and establish the workflow in general, we recommend taking a closer look at their tariff packages.