Microsoft Teams Tips for New Users

Microsoft Teams tips

Estimated reading time: 4 minutes

Are you looking for a way to make it easier for your employees to collaborate? If so, you may have thought about investing in Microsoft Teams. This is a powerful tool that has only become more important with many people working remotely. At the same time, you need to give your employees the tools they need to be successful. Therefore, make sure they understand what they need to do in order to maximize their experience through Microsoft Teams. Take a look at a few important tips for new users, and put your employees in the best position possible to be successful.

1. Take Advantage of Keyboard Shortcuts

First, your employees need to know about keyboard shortcuts. There are a lot of tools you can access through Microsoft teams. At the same time, it can be difficult for you to find all of these tools manually. Therefore, your employees need to know about some helpful keyboard shortcuts. For example, your employees can turn the camera off easily with a shortcut CTRL SHIFT O. Or, your employees can pull up the search tool easily by taking advantage of CTRL E. Did you know that your employees can take a look at all their files in a flash by hitting CTRL 6? These are a few keyboard shortcuts that your employees could find useful. Encourage them to take a look at other shortcuts that could make their jobs easier. 

Your employees should also know that it is relatively easy for them to search through prior conversations. As your employees take on new projects, they will talk to a lot of other people. Therefore, they need to pull up their conversations easily so they can figure out who they have been interacting with. First, your employees need to pull up the search bar. Then, all they need to do is type in the search tag and hit enter. All of the results will show up on the left side of the page. Then, they can search the “people” area for the chat they need. This can make it easier to recall things they may have discussed earlier. 

3. Bookmark Items for Later

If there are certain things that your employees pull up frequently, then they should consider bookmarking them. Bookmarking is a convenient tool when you want to revisit content. It is easy for your employees to forget what they are working on. After all, they have lots of projects, and they may have a difficult time remembering what details go with what project. One of the ways to fix that issue is to use the bookmark tool. This will become an indispensable feature when employees are trying to keep up with everything they have going on. 


4. Get a New Background

One of the most often overlooked tips about Microsoft Teams is that it is possible to hide the background. There are a few ways that employees can hide their background. The first option is to blur the background. The second option is to use a stock image. This is very helpful when having a video chat. Sometimes, employees don’t want people to see the background of the screen during a video conference call. Therefore, why not use the stock image or blur it? It is also possible for employees to set a custom background. When the meeting begins, there is an ellipsis that will show up on the screen. When employees click on this, they can select the option to blur the background. 

Take Advantage of Microsoft Teams

These are a few of the most important tips you should keep in mind if you want to get the most out of Microsoft Teams. Microsoft Teams has become one of the most popular tools for collaboration. This could make it easier for your employees to work together even if they are not in the same geographic vicinity. Of course, this is a tool that has a lot to offer. Therefore, you need to train your employees to take full advantage of everything available to them. If your employees understand how to get the most out of Microsoft Teams, they will become significantly more productive.