5 Methods to Track Team Productivity

Estimated reading time: 5 minutes

In order for any organization to be successful, it needs to have a strong team working in the background to achieve all business goals. In fact, employees are often regarded as the driving force of a company, and they need to collaborate for the greater good of the business to help it reach new heights. 

It is because of this reason that team productivity is so important for organizations. No matter the type of industry your company is in, if your workers aren’t productive enough, your business will most likely suffer. This could potentially lead to dissatisfied customers and decreased sales which can eventually cause your company to shut down completely.

Luckily, there are many strategies you can employ to track your employees’ performance and increase productivity along the way. From using employee monitoring software to implementing various practices, here is a list of five methods you can rely on to monitor and improve your team’s productivity in the office and remotely. 

Use an Employee Monitoring Software

Thanks to the advancements in technology, company managers can now make use of employee monitoring software to measure the performance and productivity of their workers. The best thing about it is that you can use the software to track employees work whether they are in the office or working remotely. 

Some features of employee monitoring software include:

• Real-time employee monitoring
• Apps and websites tracking
• Automated time and attendance
• Productivity trends
• Automated project tracking
• Rules-based screenshots

Ask Your Employees to Write Reports

Another method you can rely on to measure your team’s productivity is to ask your employees for detailed reports on their work. You can ask for these reports at the end of each week, month, quarter, and year to analyze how productive your workers have been as well as how many projects they have completed so far successfully. 

You can also use these reports to analyze the internal processes, see which assignments or tasks take the most time to complete, and who your most efficient employees are. 

This method is particularly helpful if your employees are working remotely and you are looking for a way to monitor their performance. By getting a detailed report from your remote employees, you will have better insight into the results they produce.

SEE ALSO: How to Keep Momentum and Increase Teamwork: 5 Tips for Successful Remote Meetings

Schedule Regular Team Meetings

Scheduling regular team meetings can also help track employee productivity. At these meetings, you can give each of your workers a chance to tell you about all the tasks and projects they have completed so far as well as whether they have encountered any difficulties along the way. Such group meetings can further stimulate discussions and brainstorming sessions which can be beneficial for everyone’s work performance.

If you feel like your workers aren’t comfortable speaking up about their progress in front of the entire team, consider scheduling one-on-one meetings with each team member separately. This way they will be able to address any issues more easily while also giving you the ideal opportunity to see what their strengths and weaknesses are. 

Focus on Results, Not Hours Worked

Focusing on results rather than on hours worked is another effective tactic you can employ to monitor and improve your team’s productivity. The thing is, when employees are measured and compensated only on a specific number of hours worked per day, they might be inclined to complete their tasks with less effort until it is time to punch out.

Therefore, if your main goal is to create a highly productive team, it is imperative that you focus more on the results your employees are producing as well as the contribution they have made along the way.

For optimal results, you could consider giving them an incentive such as going home early as long as they complete all of their assignments efficiently and correctly, something which will certainly increase their productivity.

SEE ALSO: 5 Efficient Tips to Gain the Trust of an International Customer

Set Clear Expectations and Deadlines

In order for your employees to be productive, they need to know what they are working toward. This means you need to set clear expectations of the goals your team and each worker has to achieve so all tasks and assignments are completed in a timely manner.

When setting your goals, make sure they are clear, specific, and easy to achieve. It is also advised that you explain the main reasons behind your expectations to your workers so they will know that their work and overall contribution are meaningful. 

Lastly, don’t forget to agree on reasonable deadlines so your employees will have enough time to complete their tasks correctly and efficiently.

Final Thoughts

Contrary to popular belief, tracking employee productivity isn’t that challenging. As a company manager, all you have to do is employ the right tools and strategies and use them to empower your team to optimize their work performance with ease. If you need help, follow the tips from our post and learn how to track team productivity successfully.